[18536]
February 18, 2005
TO: CHIEF COMPLIANCE OFFICER COMMITTEE No. 16-05
COMPLIANCE ADVISORY COMMITTEE No. 15-05
SEC RULES MEMBERS No. 30-05
SMALL FUNDS MEMBERS No. 17-05
RE: MUTUAL FUND INVESTMENT ADVISER AND AFFILIATED DISTRIBUTOR SETTLE
SEC ENFORCEMENT ACTION RELATING TO MARKET TIMING
The Securities and Exchange Commission has issued an order making findings and
imposing disgorgement, civil money penalties, and disclosure and compliance reforms in an
administrative proceeding against a registered investment adviser to a group of mutual funds
(“Funds”) and the Funds’ distributor (together, “Respondents”).* The Respondents consented
to the entry of the SEC Order without admitting or denying the SEC’s findings. The action
involved allegations that the Respondents facilitated undisclosed market timing arrangements
in certain of the Funds. The SEC Order is summarized below.
* See In the Matter of Columbia Management Advisors, Inc. and Columbia Funds Distributor, Inc., SEC Release Nos.
33-8534, 34-51164, IA-2531, IC-26752, Admin. Proc. File No. 3-11814 (Feb. 9, 2005) (“SEC Order”). The SEC Order also
censures the Respondents and imposes a cease and desist order. Copies of the SEC Order and accompanying press
release are available at http://www.sec.gov/litigation/admin/33-8534.htm and
http://www.sec.gov/news/press/2005-15.htm, respectively.
The SEC also issued orders against three former Columbia executives for conduct relating to market timing
arrangements. See In the Matter of Joseph Palombo, SEC Release Nos. IA-2352 and IC-26753, Admin. Proc. File No. 3-
11815 (Feb. 9, 2005); In the Matter of Peter Martin, SEC Release Nos. 33-8537, 34-51166, IA-2353, and IC-26754,
Admin. Proc. File No. 3-11816 (Feb. 9, 2005); In the Matter of Erik Gustafson, SEC Release Nos. IA-2354 and IC-26755,
Admin. Proc. File No. 3-11817 (Feb. 9, 2005. In a compliant filed in district court, the SEC charged two additional
former Columbia executives for conduct related to market timing arrangements. See SEC v. James Tambone and Robert
Hussy, Civil Action No. 05-10247-NMG (D. Mass. Feb. 9, 2005).
In addition, the Attorney General of New York announced a settlement with the Respondents of related state
charges. See Spitzer, S.E.C. Reach Largest Mutual Fund Settlement Ever (press release issued by Office of NY State
Attorney General Eliot Spitzer, March 15, 2004), which is available at
http://www.oag.state.ny.us/press/2004/mar/mar15c_04.html. For a summary of this press release, see
Memorandum to Board of Governors No. 27-04, Compliance Advisory Committee No. 40-04, Investment Company
Directors No. 18-04, Primary Contacts – Member Complex No. 35-04, SEC Rules Members No. 50-04, and Small
Funds Members No. 38-04, Apr. 2, 2004 [17347]. The settlement document with the Attorney General of New York
has not been publicly released as of the date of this Memorandum.
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Findings
According to the SEC Order, from at least 1998 through 2003, the distributor entered into
arrangements with at least nine companies and individuals allowing them to engage in short-
term trading in at least seven of the Funds. In connection with certain of the arrangements, the
SEC Order finds that the Respondents accepted so-called “sticky assets” – long-term
investments that were to remain in place in return for allowing the investors to market time the
Funds. The SEC Order further finds that the adviser knew and approved of all but one of the
arrangements and allowed them to continue.
In addition to these specific arrangements, the SEC Order states that the Respondents
allowed or failed to prevent hundreds of other accounts (including employees in the
Respondents’ parent company’s 401(k) plan) from engaging in a practice of short-term or
excessive trading despite the fact that the arrangements and trades were directly contrary to
representations made in the Funds’ prospectuses. According to the SEC Order, throughout the
relevant period, the Respondents never disclosed to the long-term shareholders or to the
independent trustees of the Funds the special arrangements they made with these short-term
and excessive traders.
As a result of the conduct generally described above, the SEC Order finds that
• the adviser willfully violated (and the distributor willfully aided and abetted such
violations of) Sections 206(1) and 206(2) of the Investment Advisers Act of 1940 by
permitting short-term and excessive trading contrary to disclosure in the Funds’
prospectuses and failing to disclose to the Funds’ Board of Trustees or shareholders the
conflicts of interest created when it accepted market timing money;
• the adviser willfully violated Section 204A of the Investment Advisers Act by failing to
have written procedures in place to prevent nonpublic disclosure of the Funds’ portfolio
holdings to one or more market timers in the Funds;
• the Respondents willfully violated Section 17(d) of the Investment Company Act of 1940
and Rule 17d-1 under that Act by participating in and effecting transactions in
connection with joint arrangements in which the Funds were participants without an
SEC order approving the transactions;
• the adviser willfully violated (and the distributor willfully aided and abetted such
violations of) Section 34(b) of the Investment Company Act by filing with the SEC
prospectuses that contained material misstatements or omissions;
• the distributor willfully violated Section 17(a) of the Securities Act of 1933, by offering
and selling shares of the Funds using prospectuses that contained materially misleading
statements;
• the distributor willfully violated Section 10(b) of the Securities Exchange Act of 1934 and
Rule 10b-5 under that Act by engaging in fraudulent conduct in connection with the
purchase and sale of securities; and
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• the distributor willfully violated Section 15(c) of the Securities Exchange Act and Rule
15c1-2 under that Act, by effecting transactions in the purchase or sale of securities by
means of a manipulative, deceptive, or other fraudulent device or contrivance.
Voluntary Undertakings
In determining to accept the offers of settlement, the SEC considered the following
efforts voluntarily undertaken by the Funds:
• At least 75% of the members of the Board of Trustees of any of the Funds will be
independent trustees as described in the SEC Order.
• The chairman of the Board of Trustees of any of the Funds will be independent as
described in the SEC Order.
• Any person who acts as counsel to the independent trustees of the Funds will be
independent as described in the SEC Order.
• No action will be taken by the Funds’ Board of Trustees or by any committee thereof
unless such action is approved by a majority of the independent members (as described
in the SEC Order) of the Board of Trustees or of such committee.
• Every five years, commencing in 2005, each of the Funds will hold a meeting of
shareholders at which the Board of Trustees will be elected.
• Each of the Funds will designate an independent compliance officer reporting to its
Board of Trustees as being responsible for assisting the Board of Trustees and any of its
committees in monitoring compliance by the Respondents with the federal securities
laws, the Respondents’ duties to fund shareholders, and the code of ethics in all matters
relevant to the operation of the Funds.
Required Undertakings
• Ongoing Cooperation: Respondents will cooperate fully with the SEC in any and all
investigations, litigations or other proceedings relating to or arising from the matters
described in the SEC Order.
• Compliance and Oversight Structure: The Respondents’ have agreed to the following
undertakings:
o Code of Ethics Oversight Committee: Each Respondent will maintain a Code of
Ethics Oversight Committee, comprised of senior executives of the Respondent’s
operating business, that will be responsible for all matters relating to issues
arising under the Respondent’s code of ethics. Each Respondent will report to
the Compliance or Audit Committee of the Funds’ Board of Trustees at least
quarterly on issues arising under the code of ethics, including violations of the
code. Any material violations of the code will be reported promptly to the
Funds’ Board of Trustees.
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o Internal Compliance Controls Committee: Each Respondent will establish an
Internal Compliance Controls Committee. The Committee will review
compliance issues throughout the business of the Respondent, endeavor to
develop solutions to those issues as they may arise from time to time, and
oversee implementation of those solutions. Quarterly reports on the activities of
the Committee will be provided to the Compliance or Audit Committee of the
Funds’ Board of Trustees.
o Reports: Each Respondent will provide to its Board of Directors the same reports
of the Code of Ethics Oversight Committee and the Internal Compliance Controls
Committee that it provides to the Compliance or Audit Committee of the Funds’
Board of Trustees.
o Senior Employee: Each Respondent will establish and staff a full-time senior-level
position whose responsibilities will include compliance matters related to
conflicts of interest. He or she will report directly to the chief compliance officer
(“CCO”) of the Respondent.
o CCO: Each Respondent will require that its CCO or a member of his or her staff
review compliance with the policies and procedures established to address
compliance issues under the federal securities laws and that any violations be
reported to its Internal Compliance Controls Committee.
o Quarterly Compliance Reporting: Each Respondent’s CCO will report to the
independent trustees of the Funds at least quarterly any breach of fiduciary duty
or the federal securities laws of which the CCO becomes aware. Any material
breach will be reported promptly to the independent trustees of the Funds.
o Ombudsman: Each Respondent will establish a corporate ombudsman to whom
its employees may convey concerns about ethics matters or questionable
practices. The Respondent will review any matters brought to the ombudsman’s
attention relating to fund business, along with any resolution of such matters,
with the independent trustees of the Funds with such frequency as the
independent trustees may instruct.
• Independent Compliance Consultant (Adviser): Within 30 days of the SEC Order, the
adviser will retain an Independent Compliance Consultant not unacceptable to the SEC
staff and to the majority of the Funds’ independent trustees to conduct a comprehensive
review of its supervisory, compliance, and other policies and procedures designed to
prevent and detect conflicts of interest, breaches of fiduciary duty, breaches of the code
of ethics, and federal securities law violations by the adviser and its employees. The
review will include, but not be limited to: (1) the adviser’s market timing and late
trading controls across all areas of its business; (2) pricing practices that may make the
Funds vulnerable to market timing; (3) use by the Funds of short-term trading fees and
other controls for deterring excessive short term trading; (4) possible governance
changes in the Funds’ boards to include committees organized by market sector or other
criteria so as to improve compliance; and (5) the adviser’s policies and procedures
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concerning conflicts of interest, including conflicts arising from advisory services to
multiple clients. The adviser will require that the Independent Compliance Consultant
complete its review and provide its recommendations in a report to the adviser, the
Board of Trustees, and the SEC staff no more than 120 days after the SEC Order.
• Independent Compliance Consultant (Distributor): Within 30 days of the SEC Order, the
distributor will retain an Independent Compliance Consultant not unacceptable to the
SEC staff and to the majority of the Funds’ independent trustees to conduct a
comprehensive review of its sales practices, supervisory, compliance, and other policies
and procedures designed to prevent and detect conflicts of interest, breaches of fiduciary
duty, breaches of the code of ethics, and federal securities law violations by the
distributor and its employees. The distributor will require the Independent Compliance
Consultant to also review the distributor’s policies and procedures concerning provision
of non-public information relating to fund portfolio holdings and weighted value. The
distributor will require that the Independent Compliance Consultant complete its
review and provide its recommendations in a report to the distributor, the Board of
Trustees, and the SEC staff no more than 120 days after the SEC Order.
• Independent Distribution Consultant: Within 10 days of the SEC Order, the Respondents
will retain an Independent Distribution Consultant acceptable to the SEC staff and to the
majority of the Funds’ independent trustees. The consultant will develop a plan to
distribute the total disgorgement and penalties ordered under the SEC Order. The
Respondents will require that the Independent Distribution Consultant submit the
distribution plan to the Respondents and the SEC staff within 100 days of the SEC
Order. Following the issuance of an SEC Order approving a final plan of disgorgement,
the Independent Distribution Consultant and the Respondents will take all necessary
and appropriate steps to administer the final plan.
• Periodic Compliance Review: At least once every other year, commencing in 2006, the
Respondents will undergo a compliance review by a third party that is not an interested
person of the Respondents. The third party will issue a report of its findings and
recommendations to the Internal Controls Committee for the adviser or the distributor
and the Compliance or Audit Committee of the Funds’ Board of Trustees.
• Certification: No later than 24 months after the SEC Order, the chief executive officer of
each Respondent will certify to the SEC in writing that the Respondent has fully adopted
and complied in all material respects with the undertakings and the recommendations
of the Independent Compliance Consultant, or will describe any material non-adoption
or non-compliance.
• Excess Recovery: If Respondents recover with respect to the actions set forth in the SEC
Order an amount, after fees and expenses, in excess of the aggregate amount paid by the
Respondents for the benefit of the Funds or their shareholders, then the excess amount
will be paid to the SEC for distribution pursuant to the distribution plan described
above.
• Recordkeeping: Any record, except electronic mail, of the Respondents’ compliance with
the undertakings will be preserved for at least six years from the end of the fiscal year
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last used, the first two years in an easily accessible place. Any electronic mail of the
Respondents’ compliance with the undertakings will be preserved for at least three
years from the end of the fiscal year last used, the first two years in an easily accessible
place.
Disgorgement and Civil Penalties
• The Respondents will together pay $70,000,000 in disgorgement and a civil money
penalty of $70,000,000.
Jane G. Heinrichs
Assistant Counsel
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