[18526]
February 18, 2005
TO: CHIEF COMPLIANCE OFFICER COMMITTEE No. 17-05
COMPLIANCE ADVISORY COMMITTEE No. 16-05
SEC RULES MEMBERS No. 31-05
SMALL FUNDS MEMBERS No. 18-05
RE: MUTUAL FUND INVESTMENT ADVISER AND AFFILIATED ENTITIES SETTLE SEC
ENFORCEMENT ACTION RELATING TO MARKET TIMING, LATE TRADING
The Securities and Exchange Commission has issued an order making findings and
imposing disgorgement, civil money penalties, and disclosure and compliance reforms in an
administrative proceeding against a registered investment adviser to a group of mutual funds
(“Funds”), the Funds’ distributor and an affiliated broker-dealer (collectively, “Respondents”).*
The Respondents consented to the entry of the SEC Order without admitting or denying the
SEC’s findings. The action involved allegations that the Respondents facilitated market timing
and late trading in the Funds as well as unaffiliated mutual funds. The SEC Order is
summarized below.
* See In the Matter of Banc of America Capital Management, LLC, BACAP Distributors, LLC, and Banc of America
Securities, LLC, SEC Release Nos. 33-8538, 34-51167, IA-2355, and IC-26756, Admin. Proc. File No. 3-11818 (Feb. 9,
2005) (“SEC Order”). The SEC Order also censures the Respondents and imposes a cease and desist order. Copies of
the SEC Order and accompanying press release are available at http://www.sec.gov/litigation/admin/33-8538.htm
and http://www.sec.gov/news/press/2005-16.htm, respectively.
In addition, the Attorney General of New York announced a settlement with the Respondents of related state
charges. See Spitzer, S.E.C. Reach Largest Mutual Fund Settlement Ever (press release issued by Office of NY State
Attorney General Eliot Spitzer, March 15, 2004), which is available at
http://www.oag.state.ny.us/press/2004/mar/mar15c_04.html. For a summary of this press release, see
Memorandum to Board of Governors No. 27-04, Compliance Advisory Committee No. 40-04, Investment Company
Directors No. 18-04, Primary Contacts – Member Complex No. 35-04, SEC Rules Members No. 50-04, and Small
Funds Members No. 38-04, Apr. 2, 2004 [17347]. The settlement document with the Attorney General of New York
has not been publicly released as of the date of this Memorandum.
In separate, coordinated agreements with the Office of the Comptroller of the Currency and the Federal Reserve Bank
of Richmond, Bank of America has agreed to develop corporate governance and internal control policies and
procedures relating to mutual fund trading and regulation. Copies of the agreements with the Office of the
Comptroller of the Currency and the Federal Reserve Bank of Richmond, are available at
http://www.occ.gov/ftp/eas/ea2005-10.pdf and
http://www.federalreserve.gov/boarddocs/press/enforcement/2005/20050209/attachment.pdf, respectively. The
agreements, which are not summarized in this Memorandum, do not involve fines or penalties.
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Findings
According to the SEC Order, from as early as July 2000 to July 2003, the adviser and the
Funds’ distributor entered into arrangements with two entities that allowed them to engage in
frequent short-term trading in at least 13 Funds. In connection with one of these arrangements,
the SEC Order states that the adviser and distributor received “sticky assets” – long-term
investments that were to remain in place in return for allowing the entity to market time the
Funds. The SEC Order further states that in 2002 the Board of Trustees of the Funds approved a
redemption fee on short-term trades in certain Funds susceptible to timing, but simultaneously
approved an exemption for one of these entities from the redemption fee. According to the SEC
Order, the adviser and the distributor did not disclose to the Funds’ shareholders and potential
shareholders these two market-timing arrangements or the fact that one of these entities was
being exempted from the redemption fee.
During the same time period, the SEC Order finds that the affiliated broker-dealer
facilitated market timing and late trading by some introducing broker-dealers and a hedge fund
at the expense of shareholders of the Funds and other mutual funds. The SEC Order further
finds that these entities effected their late trading through the affiliated broker-dealer’s order
entry system. Once granted access to the system, the introducing broker-dealers and hedge
fund entered mutual fund trade orders as late as 7:00 p.m. Eastern Time. According to the SEC
Order, the affiliated broker-dealer also provided the introducing broker-dealers with account
management tools and other assistance that enabled the introducing broker-dealers to conceal
the market timing activities of their clients from unsuspecting mutual funds. The SEC Order
states that the affiliated broker-dealer facilitated the submission of hundreds of market timing
trades by the introducing broker-dealers after the mutual funds in question had acted to block
these entities from further trading.
As a result of the conduct generally described above, the SEC Order finds that:
• the adviser willfully violated (and the distributor and broker-dealer willfully aided and
abetted such violations of) Sections 206(1) and 206(2) of the Investment Advisers Act of
1940 by entering into arrangements with two entities that created a conflict of interest,
which the adviser knowingly or recklessly failed to disclose to the Funds’ shareholders;
• the adviser and the distributor willfully violated Section 17(d) of the Investment
Company Act of 1940 and Rule 17d-1 under that Act by participating in and effecting
transactions in connection with joint arrangements in which the Funds were participants
without an SEC order approving the transactions;
• the adviser willfully violated Section 20(a) of the Investment Company Act and Rule
20a-1 under that Act in connection with a proxy solicitation that contained material
misstatements or omissions;
• the adviser willfully violated (and the distributor and the broker-dealer willfully aided
and abetted such violations of) Section 34(b) of the Investment Company Act by filing
with the SEC prospectuses that contained material misstatements or omissions;
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• the distributor willfully violated Section 17(a) of the Securities Act of 1933 by engaging
in fraudulent conduct in the offer and sale of securities;
• the distributor willfully violated Section 10(b) of the Securities Exchange Act of 1934 and
Rule 10b-5 under that Act by engaging in fraudulent conduct in connection with the
purchase and sale of securities;
• the distributor and the broker-dealer willfully violated Section 15(c) of the Securities
Exchange Act and Rule 15c1-2 under that Act by effecting transactions in the purchase
or sale of securities by means of a manipulative, deceptive, or other fraudulent device or
contrivance;
• the broker-dealer willfully violated, and willfully aided and abetted and caused
violations of, Section 17(a) of the Securities Act by engaging in fraudulent conduct in the
offer and sale of securities;
• the broker-dealer willfully violated, and willfully aided and abetted and caused
violations of, Section 10(b) of the Securities Exchange Act and Rule 10b-5 under that Act
by engaging in fraudulent conduct in connection with the purchase and sale of
securities;
• the broker-dealer willfully violated Section 17(a) of the Securities Exchange Act and
Rules 17a-3 and 17a-4 under that Act for preparing inaccurate records and by destroying
certain order tickets and other communications; and
• the broker-dealer willfully violated Rule 22c-1(a) under the Investment Company Act,
which requires orders for mutual fund shares placed after the market close to receive the
next day’s fund price.
Voluntary Undertakings
In determining to accept the offers of settlement, the SEC considered the following
efforts voluntarily undertaken by the Funds:
• Prior to May 1, 2005, each of the Funds will hold a meeting of shareholders at which all
persons expected to serve on the Funds’ Board of Trustees as of May 1, 2005, will stand
for election.
• The seven trustees of the Funds with the longest tenure as of the date of the SEC Order,
will not stand for election to the Funds’ Board of Trustees.
• At least 75 percent of the trustees of the Board of Trustees of any of the Funds will be
independent as described in the SEC Order.
• The chairman of the Board of Trustees of any of the Funds will be independent as
described in the SEC Order.
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• Any person who acts as counsel to the independent trustees of the Funds will be
independent as described in the SEC Order.
• No action will be taken by the Funds’ Board of Trustees or by any committee thereof
unless such action is approved by a majority of the independent trustees (as described in
the SEC Order) of the Board of Trustees or of such committee.
• Every five years, commencing in 2005, each of the Funds will hold a meeting of
shareholders at which the Board of Trustees will be elected.
• Each of the Funds will designate an independent compliance officer reporting to its
Board of Trustees as being responsible for assisting the Board of Trustees and any of its
committees in monitoring compliance by the adviser and the distributor with the federal
securities laws, the adviser’s fiduciary duties to fund shareholders, and their code of
ethics in all matters relevant to the operation of the Funds.
• The Governance Committee of the Board of Trustees of the Funds will be responsible
for, among other things, making recommendations to the Board on issues related to the
composition and operation of the Board. The Governance Committee will be composed
entirely of trustees who are not interested persons as described in the SEC Order.
• The broker-dealer will exit the unaffiliated introducing broker-dealer mutual fund
clearing business by December 31, 2004.
Required Undertakings
• Ongoing Cooperation: Respondents will cooperate fully with the SEC in any and all
investigations, litigations or other proceedings relating to or arising from the matters
described in the SEC Order.
• Compliance and Oversight Structure: The Respondents have agreed to the following:
Adviser and Distributor:
o Code of Ethics Oversight Committee: The adviser and the distributor will maintain
a Code of Ethics Oversight Committee, comprised of senior executives of the
adviser’s and distributor’s operating businesses, that will be responsible for all
matters relating to issues arising under the adviser’s and the distributor’s codes
of ethics. The adviser and the distributor will report to the Audit Committee of
the Funds’ Board of Trustees at least quarterly on issues arising under the codes
of ethics, including violations of the codes. Any material violations of the codes
will be reported promptly.
o Internal Compliance Controls Committee: The adviser and the distributor will
establish an Internal Compliance Controls Committee. The Committee will
review compliance issues throughout the business of the adviser and the
distributor, endeavor to develop solutions to those issues as they may arise from
time to time, and oversee implementation of those solutions. Quarterly reports
5
on the activities of the Committee will be provided to the Audit Committee of
the Funds’ Board of Trustees.
o Reports: The adviser and the distributor will provide to their Board of Managers
the same reports of the Code of Ethics Oversight Committee and the Internal
Compliance Controls Committee that they provide to the Audit Committee of
the Funds’ Board of Trustees.
o Senior Employee: The adviser and the distributor will establish and staff a full-
time senior-level position whose responsibilities will include compliance matters
related to the conflicts of interest. He or she will report directly to the chief
compliance officer (“CCO”) of the adviser and/or the distributor.
o Adviser’s CCO: The adviser and the distributor will require that the adviser’s
CCO or a member of his or her staff review compliance with the policies and
procedures established to address compliance issues under the Investment
Advisers Act and the Investment Company Act and that any violations be
reported to the Internal Compliance Controls Committee.
o Quarterly Compliance Reporting: The adviser’s CCO will report to the
independent trustees of the Funds at least quarterly any breach of fiduciary duty
or the federal securities laws of which the CCO becomes aware. Any material
breach will be reported promptly to the independent trustees of the Funds.
o Ombudsman: The adviser and the distributor will establish a corporate
ombudsman to whom its employees may convey concerns about ethics matters
or questionable practices. The adviser and the distributor will review any
matters brought to the ombudsman’s attention relating to fund business, along
with any resolution of such matters, with the independent trustees of the Funds
with such frequency as the independent trustees may instruct.
Broker-Dealer
o Code of Ethics Oversight Committee: The broker-dealer will maintain a Code of
Ethics Oversight Committee, comprised of senior executives of the broker-
dealer’s operating business, that will be responsible for all matters relating to
issues arising under the broker-dealer’s code of ethics. The broker-dealer will
hold at least quarterly meetings of the Code of Ethics Oversight Committee to
review violations of the code of ethics, as well as to consider policy matters
relating to the code of ethics. Any material issues arising under the code of
ethics, including violations, will be reported promptly the broker-dealer’s Board
of Managers.
o Internal Compliance Controls Committee: The broker-dealer will establish an
Internal Compliance Controls Committee, chaired by the broker-dealer’s CCO
and comprised of senior executives of the broker-dealer’s operating businesses.
The Committee will review compliance issues throughout the business of the
broker-dealer, endeavor to develop solutions to those issues as they may arise
6
from time to time, and oversee implementation of those solutions. Quarterly
reports on the activities of the Committee will be provided to the broker-dealer’s
Board of Managers.
o Reporting: The broker-dealer will require its CCO to report promptly to the
broker-dealer’s Board of Managers any material violation of the federal securities
laws of which he or she becomes aware in the course of carrying out his or her
duties.
o Ombudsman: The broker-dealer will establish a corporate ombudsman to whom
its employees may convey concerns about ethics matters or questionable
practices. The broker-dealer will establish procedures to investigate matters
brought to the attention of the ombudsman, and these procedures will be
presented for review and approval by the Board of Managers of the broker-
dealer.
• Independent Distribution Consultant – Within 10 days of the SEC Order, the Respondents
will retain an Independent Distribution Consultant not unacceptable to the SEC staff
and to the majority of the Funds’ independent trustees. The consultant will develop a
plan to distribute the total disgorgement and penalties ordered under the SEC Order.
The Respondents will require that the Independent Distribution Consultant submit the
distribution plan to the Respondents and the SEC staff within 100 days of the SEC
Order. Following the issuance of an SEC Order approving a final plan of disgorgement,
the Independent Distribution Consultant and the Respondents will take all necessary
and appropriate steps to administer the final plan.
Adviser and Distributor
• Independent Compliance Consultant: Within 30 days of the SEC Order, the adviser and the
distributor will retain an Independent Compliance Consultant not unacceptable to the
SEC staff and to the majority of the Funds’ independent trustees to conduct a
comprehensive review of its supervisory, compliance, and other policies and procedures
designed to prevent and detect conflicts of interest, breaches of fiduciary duty, breaches
of the codes of ethics, and federal securities law violations by the adviser and the
distributor and their employees. The review will include, but not be limited to: (1) the
adviser’s and the distributor’s market timing controls across all areas of its business; (2)
pricing practices that may make the Funds vulnerable to market timing; (3) use by the
Funds of short-term trading fees and other controls for deterring excessive short term
trading; (4) possible governance changes in the Funds’ Boards to include committees
organized by market sector or other criteria so as to improve compliance; and (5) the
adviser’s and distributor’s policies and procedures concerning conflicts of interest,
including conflicts arising from advisory services to multiple clients. The adviser and
the distributor will require that the Independent Compliance Consultant complete its
review and provide its recommendations in a report to the adviser and the distributor,
the Board of Trustees, and the SEC staff no more than 120 days after the SEC Order.
• Periodic Compliance Review: At least once every other year, commencing in 2006, the
adviser and the distributor will undergo a compliance review by a third party that is not
7
an interested person of the adviser and/or the distributor. The third party will issue a
report of its findings and recommendations to the Internal Controls Committee and the
Audit Committee of the Funds’ Board of Trustees.
• Certification: No later than 24 months after the SEC Order, the chief executive officer of
the adviser and the distributor will certify to the SEC in writing that the adviser and the
distributor have fully adopted and complied in all material respects with the
undertakings and the recommendations of the Independent Compliance Consultant, or
will describe any material non-adoption or non-compliance.
• Recordkeeping: Any record, except electronic mail, of the adviser’s or the distributor’s
compliance with the undertakings will be preserved for at least six years from the end of
the fiscal year last used, the first two years in an easily accessible place. Any electronic
mail of the adviser’s or the distributor’s compliance with the undertakings will be
preserved for at least three years from the end of the fiscal year last used, the first two
years in an easily accessible place.
Broker-Dealer
• Independent Compliance Consultant: Within 30 days of the SEC Order, the broker-dealer
will retain an Independent Compliance Consultant not unacceptable to the SEC staff to
conduct a comprehensive review of its supervisory, compliance, and other policies and
procedures designed to prevent and detect conflicts of interest, breaches of fiduciary
duty, breaches of the code of ethics, and federal securities law violations by the broker-
dealer and its employees related to the retail sale and retail brokerage order processing
of mutual funds. The broker-dealer will require that the Independent Compliance
Consultant complete its review and provide its recommendations in a report to the
broker-dealer and the SEC staff no more than 120 days after the SEC Order.
• Periodic Compliance Review: At least once every other year, commencing in 2006, the
broker-dealer will undergo a compliance review by a third party that is not an interested
person of the broker-dealer. The third party will issue a report of its findings and
recommendations to the broker-dealer’s Board of Managers.
• Certification: No later than 24 months after the SEC Order, the chief executive officer of
the broker-dealer will certify to the SEC in writing that the broker-dealer has fully
adopted and complied in all material respects with the undertakings and the
recommendations of the Independent Compliance Consultant, or will describe any
material non-adoption or non-compliance.
• Recordkeeping: Any record, except electronic mail, of the broker-dealer’s compliance
with the undertakings will be preserved for at least six years from the end of the fiscal
year last used, the first two years in an easily accessible place. Any electronic mail of the
broker-dealer’s compliance with the undertakings will be preserved for at least three
years from the end of the fiscal year last used, the first two years in an easily accessible
place.
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• Obligations of Successor: In the event that responsibility for the retail sales and retail
brokerage order processing of mutual funds is transferred from the broker-dealer to a
successor affiliated entity, the successor will comply with the undertakings in the SEC
Order.
Disgorgement and Civil Penalties
• The Respondents will together pay $250,000,000 in disgorgement and a civil money
penalty of $125,000,000.
Jane G. Heinrichs
Assistant Counsel
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