[18223]
November 22, 2004
TO: BOARD OF GOVERNORS No. 79-04
RE: JANUARY 2005 BOARD OF GOVERNORS MEETING
Thank your for the prompt response to the recent survey about extending participation
at the Winter Board of Governors meeting. A significant majority of Governors indicated that
they would be able to extend their stay through Tuesday, February 1, 2005 and that their spouse
or guest would accompany them to this year’s meeting. Therefore, we will extend the meeting
and will include additional time in the schedule for personal and social activities. I appreciate
your willingness to devote the extra time to this important event.
As I indicated in my earlier memo, the meetings will provide a number of opportunities
for you to engage in Board and small group discussions of important industry policy issues.
Mary Schapiro will address the Board on Monday and Norman Ornstein will address the Board
at Tuesday’s dinner. We are also seeking a Congressional speaker to address the Board on
Monday evening. Attached is an updated Schedule of Events that includes all meetings. Please
note that a meeting of Governors who are independent directors has been added to Sunday’s
schedule and that breakfast discussion sessions have been added to Wednesday morning.
Also attached is information regarding hotel accommodations and a meeting
registration form. Please return the meeting registration form by fax to Jane Forsythe at the ICI
(202-326-8307). To secure your room reservation, please call the hotel at (800) 672-6011 and
mention the Investment Company Institute meeting to receive the preferred rate. Room
availability is limited, so we encourage you to reserve your room as soon as possible. The
group block will be held until December 31, 2004. After that date, we cannot guarantee guest
room availability. If you experience any difficulties, please contact Jane Forsythe. The details of
all non-business activities will be finalized in a few weeks. At that time we will send you a form
to sign-up for golf, tennis and other offsite activities.
I look forward to seeing you in January.
Paul Schott Stevens
President
Attachments
(Continued)
Executive Committee/Board of Governors Meeting
Royal Palms Hotel
Phoenix, Arizona
PRELIMINARY SCHEDULE OF EVENTS
SATURDAY, JANUARY 29, 2005
6:30 pm Early Arrivals Dinner
with spouses and guests
SUNDAY, JANUARY 30, 2005
12:00 – 1:30 pm Joint Chairman’s Council Meeting
(FY 2004 Council: Zino – Chairman, Anderson, Cogan,
Flanagan, Haaga, Harris)
(FY 2005 Council: McGonigle – Chairman, Dow, Gatch,
Harris, Lyons, Murphy, Riepe, Zino,)
12:00 – 1:30 pm Meeting of Independent Director Governors
(Bodurtha, Deering, Driscoll, Gerst, Hill, Holiday, Osborne,
Quigley, Woolf)
1:30 – 4:00 pm Executive Committee Meeting
(Riepe, Anderson, Bodurtha, Brennan, Cogan, Driscoll,
Flanagan, Graham, Haaga, Harris, Hopkins, Johnson, Lyons,
McGonigle, Merin, Murphy, Rogers, Zino)
4:00 – 5:00 pm New Governor Orientation
(Claus, Donohue, Eucher, Ferro, Johnson, Gerst, Harbeck,
Herrmann, Hill, Holiday, Kraus, Quigley, Rice, Sanders,
Walters, Wennlund & Executive Committee)
6:00 pm Reception / Dinner
with spouses and guests
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MONDAY, JANUARY 31, 2005
7:30 – 9:00 am Board of Governors Breakfast Discussion Groups
Small groups of Governors will discuss and share insights
on topics of interest to the groups.
9:00 am – 10:00 pm Presentation and Discussion with
Mary L. Schapiro, Vice Chairman NASD
10:00 am – 12:00 pm Board of Governors Meeting – Institute Business Matters
10:00 am – 12:00 pm Spouse / Guest Activity
Details to be determined
12:30 pm – 5:30 pm Governor and Spouse Activity, choice of
Golf or tennis tournament
Southwest Native American Art and Culture, discussion and
tour
6:30 pm Reception / Dinner,
with spouses and guests
TUESDAY, FEBRUARY 1, 2005
8:00 – 9:30 am Board of Governors Working Groups
Small groups of Governors will discuss and develop
strategies to address specific industry issues. Topics to be
covered include:
• Distribution and other regulatory issues identified by
Mary Schapiro.
• How the financial services industry could establish an
ongoing dialogue in which interested parties – asset
managers, distribution intermediaries, recordkeeping
service providers, regulators, etc. – address common
issues that affect fund investors?
• One of ICI’s strategic goals is to renew our emphasis on
policy issues related to retirement security. What are the
most significant retirement policy issues members would
like ICI to address? How do members think we should
go about doing so?
• How can we encourage greater participation by Institute
members in the political process, including outreach
efforts to legislators and participation in ICI PAC?
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TUESDAY, FEBRUARY 1, 2005, CONTINUED
9:30 – 12:00 am Board of Governors Meeting – Institute Business Matters
10:00 – 12:00 pm Spouse / Guest Activity
Cooking demonstration by T. Cook’s chefs. T. Cook’s has
been recognized as the top restaurant in Phoenix/Scottsdale
12:00 – 1:30 pm Lunch
1:30 – 3:00 pm Reporting about Working Group Discussions
5:30 – 9:00 pm Reception and Dinner at Calvin Charles Gallery with a
Presentation by Norman Ornstein, AEI Scholar
with spouses and guests
WEDNESDAY, FEBRUARY 2, 2005
8:00 – 9:30 am Board of Governors Breakfast Discussion Groups
Small groups of Governors will discuss and share insights
on topics of interest to the groups.
9:30 – 11:00 a.m. Nominating Committee Meeting
(Members to be determined)
2005 WINTER BOARD OF GOVERNORS MEETING
JANUARY 31 – FEBRUARY 1, 2005
ROYAL PALMS – PHOENIX, ARIZONA
Hotel Information and Reservation Method
The Royal Palms in Phoenix, Arizona is holding guest rooms for this meeting. Room rates are
listed below. To secure your reservation, please call the hotel at (800) 672-6011 and mention the
Investment Company Institute meeting to receive the meeting rate. Due to limited availability,
please call the hotel as soon as possible. If you have any difficulties in securing a room, please
call Jane Forsythe at (202) 326-5934.
The cut-off date for reservations at the hotel is December 31, 2004. After that date, there is no
guarantee that guest rooms will be available.
The guest room block that the Institute has reserved includes a variety of room types and sizes.
Please note that there is a limited amount of each guest room type available. Guest room rates
are as follows:
Plaza Room $330/night plus tax and service fees
Plaza Suite $345/night plus tax and service fees
Casita $360/night plus tax and service fees
Deluxe Casita $425/night plus tax and service fees
If you are interested in larger accommodations, there are a limited number of villas available.
Please ask the reservation agent for details.
Expenses and Cancellation Information
A deposit equal to one night’s stay plus tax is required to guarantee the reservation. Deposits
must be made with a major credit card. You must cancel your reservation at least 7 days in
advance in order to receive a refund of your deposit.
The Institute reimburses independent directors for travel costs to attend the Board meeting. For
the January meeting, ICI customarily reimburses independent directors for up to four nights
lodging for a standard guest room and business class transportation costs for you and your
spouse or guest.
General Hotel and Transportation Information
Royal Palms Hotel
5200 East Camelback Road
Phoenix, Arizona 85018
Phone: (602) 840-3610
Fax: (602) 840-6927
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Transportation
The Royal Palms is located at the base of Camelback Mountain in Phoenix, only seven miles
from Phoenix Sky Harbor International Airport.
Transportation services are available on site from Royal Destinations. Please call the hotel’s
main number, (602) 840-3610, and ask to be connected to Royal Destinations.
Recreational Activities
Golf
There are four noted golf courses in close proximity to the Royal Palms, including the award-
winning Troon Golf Course. Upon request, the Institute will arrange individual tee times for
the morning of Sunday, January 30. Attendees are responsible for all golf related charges.
Tennis
The Royal Palms utilizes tennis facilities at the Village at Camelback, which is a 5-minute drive
from the hotel. Upon request, the Institute will arrange court times for the morning of Sunday,
January 30. Attendees are responsible for all tennis related charges.
Spa
Royal Palms features the Alvadora Spa, an open-air, two-level Mediterranean Spa that includes
ten expansive treatment areas, a full-service salon, a fitness center, the Cabana Café and
spectacular views of Camelback Mountain. Spa appointments fill fairly far in advance, so it is
best to make your appointment when making your guest room reservations. Attendees are
responsible for all spa related charges.
If you have any questions, please call Jane Forsythe at (202) 326-5934.
2005 WINTER BOARD OF GOVERNORS MEETING
JANUARY 31 – FEBRUARY 1, 2005
ROYAL PALMS – PHOENIX, ARIZONA
MEETING REGISTRATION
Name:
Spouse/Guest:
Telephone:
Date/Time of Arrival:
Date/Time of Departure:
I/We will ____ will not ____ attend the optional dinner on Saturday, January 29, 2005.
PLEASE RETURN COMPLETED FORM TO:
Jane Forsythe, Director Conferences/Meetings
Investment Company Institute
1401 H Street, NW
Washington, DC 20005
FAX: (202) 326-8307
PHONE: (202) 326-5934