[14210]
December 7, 2001
TO: DIRECT MARKETING COMMITTEE No. 14-01
INDUSTRY STATISTICS COMMITTEE No. 10-01
PUBLIC INFORMATION COMMITTEE No. 30-01
RESEARCH COMMITTEE No. 15-01
SALES FORCE MARKETING COMMITTEE No. 14-01
SHAREHOLDER COMMUNICATIONS COMMITTEE No. 13-01
RE: FEBRUARY 10-12, 2002 JOINT WINTER COMMITTEE MEETINGS IN FLORIDA
REGISTER NOW FOR THE ICI’S JOINT WINTER COMMITTEE MEETINGS!
As we previously informed you, the 2002 Joint Winter Committee Meetings will be held
Monday and Tuesday, February 11-12, 2002 at the Sonesta Key Biscayne Hotel in Key Biscayne,
Florida. Because we were forced to cancel the Fall 2001 committee meetings, it is extremely
important to the ongoing work of each committee that we have strong attendance and
participation at the February 2002 meetings. A number of timely and informative
presentations are scheduled during the meetings. We hope you will be able to attend.
A preliminary schedule of events is attached. As you will note, we are following the shorter
schedule format used last year in direct response to members’ stated preference for an
abbreviated two days of meetings. All of the sessions and committee meetings will be open
to all attendees. For those members who will be unable to attend all of the meetings that
interest them, the Institute will ensure that extra copies of all meeting materials will be available
onsite.
Preliminary agendas for the committee meetings are attached. Breakfast discussion sessions
will be held on the following topics:
• Technology
• Distribution Trends
• Retirement Plans
More information on the breakfast discussion sessions and the dinner speaker will be sent to
you in early January.
2
To register for the Joint Winter Committee Meetings, please return the attached registration
form to the Institute AND make your reservations directly with the Sonesta Key Biscayne Hotel
as soon as possible.
• Register with the Institute. Complete and return to the Institute the attached registration
form. Please indicate which sessions you plan to attend so that we may arrange adequate
seating. There is a $200 registration fee for employees of Institute member firms ($75 for a
member’s spouse or guest) to help defray the cost of the dinner and lunches. Please attach a
check with your completed registration form and send both to the Institute by January 28,
2002. If paying by credit card, please fax both sides of the completed form to 202/326-8307.
• Make your hotel reservations. The meetings will be held at the Sonesta Key Biscayne Hotel
located at 350 Ocean Drive, Key Biscayne, Florida. Please make your room reservations
directly with the hotel by calling 305/361-2021. The Institute has arranged a special rate of
$265 for a single or double room (plus $10 resort fee per room, per night) for members who
make their reservations by January 13, 2002. To secure the conference rate, please identify
yourself as an ICI Joint Winter Committee Meeting attendee when calling. Reservations
must be cancelled at least 72 hours prior to arrival to avoid a one night's charge on the credit
card used to make the reservation. No shows will be billed for the entire length of their
reservation. Check-in is at 3:00 pm and check-out is at Noon.
The Institute has arranged for discounted airfare with U.S. Airways. To make a reservation, call
877-874-7687 and be sure to refer to Gold File # 73172255.
Discount car rentals are available through Avis. To reserve a car, contact the Meeting
Reservation and Information Desk at 800/331-1600 and mention the Avis Worldwide Discount
(AWD) number J097768 or you can make your reservation on-line at
http://www.avis.com/meetings/tools/bridge2.html?1420.
Business casual attire will be appropriate for all committee meetings and events.
We look forward to seeing you at the 2002 Joint Winter Committee Meetings.
Lawrence R. Maffia
Executive Vice President - Administration
Attachments
Attachment no. 1 (in .pdf format)